Drawings, specifications, addenda, and governing standards
Issue the current drawings, specifications, addenda, reference details, and any governing owner or jurisdiction standards. Identify whether a document is for information only, bid, permit, or construction release. If the package is incomplete, state that fact and ask bidders to identify the impact of missing information rather than silently fill a gap with different assumptions.
Route, quantities, utility type, and known conflicts
Describe the route limits, approximate quantities, proposed utility or pathway use, tie-in locations, elevations where provided, and known conflicts. Include available utility records, 811 status, private-facility questions, potholing information, site photos, surveys, and access restrictions. Clarify which information is confirmed and which remains a field-verification item.
Construction method, conduit/product materials, handholes, and transitions
State whether the package calls for a defined construction method or allows an alternate subject to approval. Identify conduit or product materials, diameter, wall class where applicable, count, casing, handholes, vaults, pull boxes, transitions, fittings, and connection details from the issued documents. Separate civil-pathway work from cable, splicing, testing, activation, design, or other work if those scopes belong to different parties.
Locate, permit, traffic, access, schedule, and responsibility boundaries
Identify the route owner and the status of locate coordination, permits, right-of-way access, traffic measures, work windows, staging, site security, owner-furnished materials, inspections, and schedule dependencies. The RFQ should name the party that submits or coordinates each item; a request package should not presume that any bidder includes every approval, investigation, or project function.
When public work is possible, use the Georgia permits versus 811 guide to separate authorization, locate, and private-facility questions.
Testing, restoration, as-builts, closeout, and acceptance documentation
List the required testing, inspections, restoration limits, compaction or other specified records, material documentation, as-builts, photographs, cleanup, punch-list process, and acceptance criteria. Name the party authorized to review and accept the closeout package. Do not use a generic closeout label when the governing documents call for particular records.
Alternates, unit/lump-sum assumptions, exclusions, and changed-condition treatment
Ask bidders to state alternates separately, identify any unit or lump-sum basis requested by the owner, and list exclusions or assumptions in the same response format. Define how unexpected utilities, unsuitable conditions, access changes, route changes, agency conditions, or owner revisions are documented and evaluated. That record makes it easier to compare scope rather than only a bottom-line number.
Comparable-bid worksheet
| Issue to give every bidder | Owner-provided fact or question | Bidder response field |
|---|---|---|
| Document control | Drawing revision, specifications, addenda, standards, and issue date. | Confirm documents reviewed; list conflicts or missing inputs. |
| Route and quantities | Limits, lengths, utility type, connections, known conflicts, and route constraints. | State route assumptions and verification needs. |
| Method and materials | Required or proposed method, product/conduit details, handholes, and transitions. | State included materials, alternates, and exclusions. |
| Controls and access | Locate status, permits, traffic, work windows, staging, and schedule dependencies. | Identify assigned responsibilities and unpriced or unresolved controls. |
| Closeout | Testing, restoration, as-builts, inspections, acceptance, and handoff records. | State included closeout deliverables and assumptions. |
| Changes | Required notice, documentation, review path, and authorization for changed conditions. | Describe the proposed changed-condition treatment. |
This worksheet is a buyer tool, not a promise that Golden Road includes any particular scope, schedule, file format, or project type.
Connect the package to the underground utility contractor in Georgia service pillar, the underground utility contractor checklist, and the resource hub.
Reviewed date and scope boundary
Reviewed August 10, 2026
Project specifications, contracts, agency requirements, and the applicable parties control the final scope and responsibilities. This planning resource is not legal or engineering advice.